Moving 100, 300 or 1,000 people around Portland takes a fleet, and assembling that fleet is the job UCN does. We match large-group events, reunions, church conferences, relays, festivals and citywide programs to several vetted local operators at once, under one plan, one contact and one clear price.
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Past a certain headcount, charter work changes character. One 56-passenger coach is a booking. Six coaches from three operators converging on the Rose Quarter at 9 a.m. is an operation, with staging order, load manifests and a dispatcher who knows where every vehicle is. Sourcing across companies is the only way to field eight coaches on an August Saturday in this market, because the regional coach pool is finite and the same weekends draw on it every year. You still deal with one confirmation instead of five dispatch numbers.
The groups vary more than the logistics do: multi-generational family reunions doing a Gorge and coast day, church congregations traveling to regional conferences, relay and cycling events that need rolling support fleets, casino junkets southwest to Grand Ronde, and convention overflow moves. Full-size coaches carry 49 to 56 each, so a 300-person move is typically six coaches or a coach and minibus mix when pickups are scattered across Washington and Clackamas counties. Full-day pricing runs about $1,600 to $2,400 per coach, and multi-vehicle days are quoted as a package.
| Vehicle | Hourly | Daily | Min hours |
|---|---|---|---|
| Motorcoach (47–56 pax) est. | $165–$245 | $1,600–$2,400 | 5 hrs |
| Minibus (24–35 pax) est. | $130–$190 | $1,300–$1,850 | 5 hrs |
| Sprinter van (10–14 pax) est. | $115–$170 | $1,050–$1,550 | 4 hrs |
Typical published ranges. Excludes driver gratuity (10–20%), tolls, parking and airport or venue fees; fuel is included on local trips and peak dates can run 10–20% higher. Your instant quote is one all-in price for your exact trip.
est. = estimated from regional pricing where few local sources publish rates.
Rates updated September 2026
Hood to Coast in late August runs roughly a thousand teams from Mt Hood to Seaside and eats every van and small bus in the region. Support fleets, volunteer shuttles and finish-line returns from Seaside are booked months out, and the vehicles that are left in July are not the ones you wanted.
Two or three coaches for a Saturday circuit: Multnomah Falls and Vista House in the morning, lunch in Hood River, back through the Sandy River valley. One itinerary, several vehicles moving together, and a lead driver keeping the group from splitting by accident at a viewpoint.
Rose Festival week, a large convention with simultaneous offsites, or a music festival on the edge of the metro needs ten or more vehicles across parallel routes. We source across several Oregon operators, issue a route sheet per vehicle, and give the client a single dispatch contact for the day.
Budget roughly $1,600 to $2,400 per full-size coach per day and multiply, so a six-coach 300-person day lands in the low five figures before multi-vehicle pricing. Mixed fleets come in lower when some legs can run on minibuses at $1,300 to $1,850.
Full-size motorcoaches seat 49 to 56 and minibuses 25 to 35. For 250 people, five coaches is the clean answer, or four coaches plus two minibuses when pickups are spread between downtown, Beaverton and Gresham. Splitting by pickup point beats splitting by headcount almost every time.
Yes, and this is precisely where a network beats calling companies one at a time. No single Oregon operator reliably has ten spare coaches on an August Saturday, but across several vetted operators the capacity exists. The earlier you ask, the more of it is still available.
Each vehicle carries a route sheet and a manifest, a lead driver or on-site coordinator sequences loading, and the group gets one dispatch number for the day. Live tracking links let your own staff see where each vehicle is without calling anyone.
Five things: headcount, date, pickup points, destination and schedule, and whether vehicles hold on standby or release and come back. With those we can usually price a multi-vehicle day the same business day, and flag early if the date is one where regional supply is thin.
One clear price from a vetted local operator — in seconds, no obligation.